Wednesday, 1 November 2017

How to Import Zoho Mail to Outlook 2016, 2013, 2010, 2007, 2003 & 2002

Are you looking for an efficient approach to backup Zoho Mail data? If yes, then you are at the exact place as this blog is discussing the precise solution to export Zoho in Outlook. Read this blog in detail to learn how to import Zoho Mail to Outlook.

Emails play a very important role in our daily lives. That is why utilizing and at the same time defending of emails has become significant. This outcome is not basically for the security of personal data but also for professional data kept. Therefore, approaches which promote these activities are mandatory for the maintenance of the online data from being deleted.

Backup of the data is an act of getting the data at a single particular location which is less vulnerable to damage. The process of creating the backup is a way to create the replica of the original data on the personal machine so that the continuity of the data is reserved by availing the data in all the conditions. That is why, the process is called as the backup because as the name suggests, copy original data even in the disastrous conditions. This blog will discuss all the possible techniques to export Zoho to Outlook.

Techniques to Import Zoho Mail to Outlook 

The two techniques are discussed below that makes it easy for the users to link Zoho to Outlook:

Manual Approach

Follow the below-given steps to backup Zoho Mail data.

1. Open Zoho Mail and click on Settings option.

2. Choose Mail Settings → Select Import/Export Messages.

3. In the Export Window, select the particular folder from where you have to create the mail backup.

4. Now, navigate to Store Location → Select Mail that is required to be exported.

5. Select the duration from drop down box → Click Submit button.
6. The request is sent to the server queue and you will receive the below-stated message.

7. After some time, you will receive a notification along with the reference URL. Using this URL, all the required emails can be easily downloaded in the Zip Format.
8. Now the mail has been sent to the same profile from which you have sent the request.
9. In some cases, if URL is clicked by you then you have the authority to download Zoho Mail Backup.

After the ZIP file is downloaded, you can simply unzip it with WinRAR Software and can see the exported emails in EML file format, then you are required to move the data in EML format to PST file format. Read on to learn the procedure to import Zoho Mail to Outlook.

Backup Zoho Mail to Outlook PST

1. Open Microsoft Outlook and Windows Live Mail on your system.
2. In Windows Live Mail, Click on FileExport option → Choose Email Messages.

3. Now Select the Program as Microsoft Exchange and click Next.

4. A message will pop up as “All Email will be exported either to Exchange Server or Outlook”. And now, click OK to migrate Zoho to Outlook.

5. Select an option for complete mail folder or select the desired mail conversion → Click OK.
6. Once, the procedure is completed, a successful completion message will appear on the screen → Click Finish and proceed to import Zoho Mail in Outlook.

Drawbacks of Manual Techniques

The above-discussed Manual Approach is complex and time-consuming as well. The user opting the Manual Approach must be technically sound. To perform this approach, both the email clients Microsoft Outlook and Windows Live Mail must be installed on the system.

Professional Third-Party Approach

To overcome the limitations of Manual Approach, users can use SysTools Zoho Backup Tool. This Software is capable to create a backup of Zoho Mail data in the exact form. It also provides an option to sync Zoho to Outlook PST. This application needs the credentials of the Zoho Mail to execute the conversion process.

Key Features

1. Backup Complete Zoho Mailbox items including emails, contacts, etc.
2. Capable to import multiple mailboxes from Zoho to Outlook at a time.
3. Provides User-Friendly interface to import Zoho Mail to Outlook.
4. Provides option to pause & resume Zoho Mail backup process.


The process to backup data is very important to avoid the disastrous situations. In case of Zoho Mail, various numerous users are searching for a technique to import Zoho Mail to Outlook. Therefore, in the above-blog, we have discussed the two approaches to execute this process and setup Zoho mail in Outlook 2010 & all the other versions.


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