Saturday, 31 October 2015

How to Export MBOX File of Thunderbird to Lotus Notes?

Mozilla Thunderbird is an open source email client, which gives users the option for customization and is preferred by small-scale enterprise and home users mostly.



What is the Reason to Convert MBOX to NSF?

As MBOX file format is used by many email clients like; AppleMail, PocoMail, Netscape, Thunderbird, etc. There is a need to convert it to Lotus Notes if the users prefer to use their personal mailbox data on Lotus Notes. This scenario generally occurs when an employee or user undergoes an organizational switch as every firm uses different email clients as per their policy.

How to Achieve Transfer of all Emails from Thunderbird to Lotus Notes?

To import the mailbox from Thunderbird to NSF format, a third party tool can serve the purpose by providing error free conversion without consuming more time.
However, it is always recommended to back up your data so that it can be retrieved easily by using a software program.

How to Convert MBOX to NSF?

A good software utility can make the conversion a bit easier. However, it is preferred to use the tool step by step.
1.Locate the imported file in the drive.
2.Drag and drop or use the browse option to add the file in the software.
3.Then create a New Project in the software window.
4.See the preview of the imported file in the software tool, which provides useful information of the converted file.

While considering a software utility for conversion, check for these points which could be beneficial to you.

File Size Limit - Check the file size limit of the conversion from MBOX to NSF. It is a crucial point, as the rate of conversion depends on the size of data being converted.

Splitting The File - Check whether it can split the MBOX file according to the requirement. The splitting option of the converted file gives users the option to segregate emails having different folder from a pool of data. There are situations in the enterprise when all the data of the employees are embedded in a mega MBOX file, so in that case splitting option proves to be a boon.

Search and Extract –  Sometimes it becomes difficult to locate the file in the drive, in that case a search and extract feature can be a time saver for the user as it becomes cumbersome to find the file in case if the user don’t know the location.

Compatibility with Operating System- Check the compatibility of the software with the platform on which it has to be operated. It is very important whether the software provides update regarding support to a certain OS in future, which can provide new features along with some bug fixations or stability.

Support for Email Clients - How many email clients does the software utility supports. Since there are many email clients that uses MBOX file format, hence it should be checked thoroughly by the user whether the software utility supports his/her email client.

Data Integrity And Error Free – The integrity of the output file should be the utmost requirement of any user. Thus, the data should not suffer from any loss during the conversion and is conducted in an error free manner.

Handing of Corrupted File And Providing Security –The software utility should be such that is can handle the corrupted or virus infected files as well. Since the attack from any viruses, malware, Trojans, etc., can infect the file or corrupt it.

I hope that the above article helps the users to understand few points before going from MBOX to NSF conversion and helps in choosing the best software to convert MBOX file to Lotus Notes NSF file utility for it.

For any query or suggestions, do mention in the comment section.

Wednesday, 28 October 2015

How To Access MBOX File In MS Outlook


This article describes how the user can access MBOX file to PST file format in MS Outlook.
Every email client comes with certain features and options, which provide customization for its users. So, at times there is a requirement to shift the data from one email client to other. MBOX and PST are two main file formats used by most of the email clients.


What is MBOX & PST Format?


MBOX- It is the file format used by Mozilla Thunderbird email clients, which stores the emails, calendar, contacts, etc., on the hard drive of the user machine. It is also used by Apple Mail, Eudora, Netscape, Spicebird, etc.

PST- It is the file format used by Microsoft Outlook, which is used by most users. This format serves as a common format to migrate by users of other email clients.


What is The Need to Switch from MBOX to PST?


Cross Platform-Thunderbird is a cross platform application and works with Windows, Linux, as well as Mac.
Easy Handling And Management - PST format provides the facility of handling the data easily as it is more flexible than MBOX in terms of storing more than just emails.
Easy Offline Mode Availability - As Outlook can be used both online and offline hence it is a better option.
Trusted Provider - Outlook comes from a trusted brand, Microsoft, which is more renowned and commonly used by users worldwide, than Mozilla Thunderbird.

What Are the Options to Perform MBOX to PST Conversion?


MBOX to PST conversion can be done manually as well as by using a third party tool. Although the manual procedure requires you to be technically well verse, but it is handy and doesn’t cost a penny.

Manual Methods


MBOX to PST conversion can be done by using webmail like Gmail, Yahoo or a Hotmail account.

IMAP - With the use of IMAP, various webmail services can used for synchronizing or migrate the data from MBOX to PST. It requires some settings to be applied on the webmail, which is listed below:-
1. Enable IMAP instead of POP3 in settings.

2. Then configure the respective webmail in MBOX email client by providing the username, server name, port, etc., information asked for.

3. Now create the same folders in your webmail as present in your MBOX based client.

4. For performing the synchronization, copy the folders to webmail. This completes one side of the synchronization.

5. Now configure the webmail in Outlook and download the data by performing send/receive.

6. Now create same folders in Outlook and copy the data from webmail.

Exchange ActivSync – It can be used to transfer the MBOX client data to Outlook and then save it in PST format. With the help of this, mobile platforms can also be synchronized.

Use of Plugin or add-ons - There are plugins or add-ons available, which can convert the MBOX data to PST.

Limitations of Manual Methods

1. There is always a risk of data loss.

2. It involves many steps, which make the process time consuming.

3. Complex errors or corrupted files can’t be used.

4. Limited to a certain size up to which they can be used.

5. Sometimes the output data can be broken or corrupted.

6. Low quality outcomes.

Third Party Tool


Many third party options for MBOX to PST conversion are available in the market which are different in customization along with providing features. Some support advanced features to convert to various file formats, enhanced view for analysis, ease of use and monetary satisfaction.

Advantage

  • It overcomes all the difficulties and limitations of the manual methods.
  • Provides many options to import / export data.
  • Helpful in sudden conversion and access of MBOX to PST conversion by any enterprise.

Conclusion

Many users work on email client supporting MBOX file formats. Meanwhile, at times the requirement to shift / switch to MS Outlook for Windows emerges. Various options to convert from MBOX to PST are there. However, they have their own set of limitations and advantages. Sensitive and important data should always be given priority and thus, be processed using only a third party tool, as they are reliable.

I hope that the above article helps users know the options to convert MBOX to PST.

If the above tips help you to solve the issue, do mention it in the comment. For any query or suggestions related to the article, feel free to ask. J

Monday, 26 October 2015

Best Option To Convert From EDB To PST

Want to convert Exchange Server database to Outlook supported data file? There are many options to do the task along with the usage of an EDB to PST Converter. This article explains all about converting Exchange Server data to MS Outlook data file.

What is EDB & PST File Formats?

EDB is an Exchange database file format, which is used in most of the organizations all across the globe. Microsoft Exchange Server stores the mailbox in EDB format file.

While PST is a Personal Storage Table file format used by Microsoft Outlook to store individual user mailbox data. It is stored on the local drive of the user’s machine.

Why a Converter Is Needed?

A converter tool can easily solve the issue by which the file can become easy to work with by the change of file format and transition of data from EDB to PST. Any issue in the Exchange Server can cause damage to user’s mailbox.
An EDB to PST converter can be used under the following conditions:

To Reduce File Size - If the storage limit of the Exchange Server is within local storage then it is a good option to convert the data into PST format so it can be used by the user and can be saved on the local drive.
To Transfer The Data – When a data has to be accessed in Microsoft Outlook, then it must be converted to PST format.
To Change The Operating Platform - When the data of Exchange Server is shifted from Windows platform to Macintosh then it needs to be converted first to PST format and then further to MAC compatible Outlook program which supports importing a PST.

Why User Wants To Switch From EDB to PST?

Exchange Server Recovery - In the case of corrupted EDB files, PST is a suitable format to export the mailbox, which can be easily worked on.
Timely Maintenance Of Exchange - The Exchange Server needs timely maintenance for a proper functioning.
Secondary Data Backup - PST serves as the preferred option to back up the data of Exchange Server in case if the server is attacked by viruses, malware, Trojans or is affected by security breach.

What Are The Options To Convert EDB to PST?

The conversion from EDB to PST can be done manually or by using a third party tool.

Manual 

ExMerge Utility- It is a free utility developed by Microsoft used to convert corrupted EDB database to PST.
It can handle errors and other issues, which occur in Exchange server.
Can recover single as well as multiple mailboxes from Exchange Server and then save it to PST format.
It prevents recursive occurrence of emails in the output PST file.

Limitations 

It is a useful utility to convert Exchange Server mailboxes into PST. Nevertheless, it can only extract 1GB of data per hour from the Exchange mailbox.

EDB to PST Export Exchange PowerShell - It provides a command for exporting the mailbox of the Exchange Server to the user. It is a general command for transferring the mailbox of the Exchange Server to other or to a PST format.

Export Mailbox- This is the command used to export the mailbox into other mailbox or save it as a PST file. It exports all the mail folders, calendar, notes, tasks & contacts to the directory folder.

Limitations

There is a certain limitation for using the commands as they only support 2GB of file size.
Outlook 2003 with 32-bit along with Exchange Server or later versions support is provided.

Third Party Converters 

There are many third party converters for EDB to PST conversion available that can export the mailbox of the Exchange Server and save it as PST format for Outlook. These tools provide best option to convert EDB to PST along with features that serve in severe corruption cases that are unresolvable by manual means.

Limitation

The only limitation of this is that it can’t provide live support for the Exchange Server.

Conclusion

Exchange server database is very sensitive and important for an enterprise to work properly, hence its maintenance should be done properly in regular time interval. Third party software provides superiority over manual tricks in tackling errors or corrupt files of Exchange Server, but they can’t provide live migration of one mailbox to other. To convert other mailbox follow email conversion tip.

I hope that the above article helps users know the best option to convert EDB to PST.

If the above tips help you to solve the issue, do mention it in the comment. For any query or suggestions related to the article, feel free to ask.  J

Saturday, 24 October 2015

Universal Email Conversion Tips For Home & Corporate Users

This article describes the need of email conversion along with the need for a universal converting utility for recovery of email data.

As we know, there are millions of users across the globe that access the internet and while using the service there comes the need of sending and receiving emails.

What is Email Conversion?

It is the procedure of converting the repository of a given email client into the repository format of another email client.

Why We Need To Convert Emails?

There are many email clients available for the home as well as corporate users to choose and decide from, according to what suits their needs and requirements.

Requirement of such applications is generally encountered in the following conditions:-

  • Change of Platform (OS) – Whenever the user shifts from one platform to other the need of conversion is possible to arise so that the other email client software can use the converted file.
  • Change of Email Client – If the users want to shift their mailbox to other email client, generally they are required to perform conversion as the file formats usually vary.
  • Corrupted File Format – Whenever there is a case of corrupted email files, then other method to recover them is by converting the files to other format using commercial programs.

What Are The Main File Formats Used?

There is a huge variety of email clients available that each generates a different kind of repository for data storage. Following are some of the most commonly used ones:-

  • .PST- It is supported by Microsoft Outlook. It is the mostly used file format.
  • .EDB- It is supported by Microsoft Exchange Server.
  • .DBX- It is supported by Microsoft Outlook Express.
  • .NSF- It is supported by Lotus Notes (IBM).
  • .MBOX- It is supported by Mozilla Thunderbird and a number of other applications.
  • .OST- It is supported by Microsoft Exchange Server.
  • .OLM-It is supported by Microsoft Outlook for Macintosh (MAC).
  • .IMM- It is supported by Incredimail.
  • .TBB- It is supported by THE BAT!
Above is a list of the few file formats along with the respective email clients that generate/support them.

Are You Switching your  Email client Or Platform?

Migrating to a different email client or platform requires a conversion of the file format which can be a nightmare for the user without a converter. An organization can suffer huge loss in the business since emails are the backbone for gaining profit or work.

But don’t worry there are many tricks available to solve the issue. The best option is to choose an email conversion method, only you should always back up the  data at a specified location so that in case of emergency it can be recovered without the need of third party software.

There is a converter option for every email client. Manual as well as software tool can serve the purpose.

Manual Methods

Emails can be recovered in their original form by using the manual tricks. However, that depends on the email clients being used. Some of the general methods are mentioned below-

  • Disconnect Old Mailbox- In case of mailbox recovery; the general step is to disconnect the old mailbox from email client.
  • Create New Mailbox And Reimport The Files - After creating new mailbox and importing the old files, there are maximum chances that the data can be recovered.

Limitation

The manual method is always bound with some limitations, as it can’t go beyond certain limits. Hence, in that case a third party software, mainly an email converter can help solve the problem.

Software

Using a software to recover the mailbox is a professional way to tackle the problem. Mainly for corporate users, it serves as the lifeline.

For every email client the converter should be different which depends on its file format. The main email converters used are mentioned in the order of their demand amongst users:-

  • EML TO PST Converter
  • EML TO NSF  Converter
  • PST TO MBOX Converter
  • OLM TO PST Converter
  • EDB TO PST Converter

These are some of the options available generally for small scale or home users. In some cases, the user needs a universal conversion tool for shifting between platforms. In case of email, recovery, it can serve all the combinations for the most file formats used in different email clients. Therefore, for corporate users special bundle packages are made available that have all the combinations to serve the purpose.

Conclusion-

Modern world can’t run without internet and emails. They are the main source of livelihood for it. Hence, email conversion serves the purpose in order to migrate from one platform to other.

In the next article, I will be explaining a particular converter in detail.
I hope that the above article helps users know the importance of email conversion.

If the above tips help you to solve the issue, do mention it in the comment. For any query or suggestions related to the article, feel free to ask. J